As for Eltropy clients deploying on-premise, their corporate privacy policies supersede the policy below.
When users share collateral using an email Distribution List or an email with Eltropy, Eltropy has access to the data on the list and the information in the email. Users’ distribution lists are stored on a secure MailChimp server. Eltropy does not, under any circumstances, sell users’ lists, market to people on such lists, or share such lists with any other party, unless required by law. If someone on a user’s list complains or contacts Eltropy, Eltropy may then contact that person. Only authorized employees have access to view Distribution Lists. Users may export (download) the list of their invitees from Eltropy at any time, as long as Eltropy has a copy.
Eltropy uses collected data to provide users services, which includes using data to improve and personalize users’ experiences. Eltropy may also may use the data to communicate with users; for example, informing about one’s account, security updates and product information. Eltropy may also use data to help make the insights shown to users more relevant. However, Eltropy does not use the information in emails to prospects or uploaded collateral to target ads to users.
Eltropy shares a user’s personal data with their consent or as necessary to complete any transaction or provide any service the user has requested or authorized. Eltropy also shares data with vendors working on our behalf; when required by law or to respond to legal process; to protect our customers; to protect lives; to maintain the security of our services; and to protect the rights or property of Eltropy.
Users can view or edit their own personal data online for many Eltropy services. Users can also make choices about Microsoft’s collection and use of their data. How users can access or control their personal data will depend on which services they use.